Almost all commercial buildings will have a compliance schedule which has been issued by the local council (territorial authority). The compliance schedule details a list of specified systems which must be tested and maintained to certain standards. Specified systems can include, but not limited to, fire alarm systems, sprinkler systems, emergency lights, lifts and mechanical ventilation. Passive systems such as signage, fire and smoke separations may also be included. These specified systems are designed to assist and protect people in an emergency. To view a list of specific systems visit the Building.govt.nz website, or contact us here at Control Systems.
Testing and inspection frequencies range from daily to yearly depending on the system, and some of these tests and inspections can be completed by the owner. However most of testing and inspections must be done by an IQP (Independently Qualified Person or organisation) such as the team at Control Systems. An IQP is a person who is accepted by a territorial authority, as being qualified to carry out or supervise all or some of the inspection, maintenance, and reporting procedures required for a specified system stated on a compliance schedule. An IQP can certify that those procedures have been fully complied with and signs off a legal document to verify this each year.
Detailed records of testing and inspections must be kept, as your council may carry out random audits and will expect to see a dedicated Building Warrant of Fitness (BWOF) folder detailing that these have been completed. The audits are conducted to ensure on going compliance.
A copy of the compliance schedule and all documentation relating to the testing should be stored in your BWoF folder.